EndNote is a popular reference management software which enables you to store, organise and retrieve your references in one place. You can easily cite them in your work and produce bibliographies in a variety of referencing styles.
Once you've imported your references into EndNote, the Cite While You Write tool gives you direct access to your references from Microsoft Word documents.
* If you require any further support with the installation process of EndNote the please contact our IT Support team https://www.library.manchester.ac.uk/services/library-it-services/
As part of the new University license agreement:
EndNote Desktop software is now available to Staff and Students of the University of Manchester to download from the University’s Electronic Software Delivery System (ESD). This software is not only for installation on university owned machines but also extends to personally owned devices of staff and students for free.
You can:
You may need to Mount the software first before installing (see also *How to mount your downloaded software.)
1. Launch GlobalProtect.
Windows: Select the small arrow in the system tray in the bottom right-hand corner of your screen and then select the GlobalProtect globe icon.
MacOS: Select the GlobalProtect globe icon in the top menu bar on the right-hand side.
2. A Welcome to GlobalProtect window will open:
3. Enter your University username and password click Connect and accept the Duo notification on your smartphone or if using a code enter University username and password, code and click Connect.
For further support in downloading and installing university managed software please contact: https://www.itservices.manchester.ac.uk/help/
In order to correctly install the EndNote software, the downloaded image (ISO file) needs to be ‘mounted’ on your windows machine, this enables your computer to access the embedded University of Manchester product key. Once mounted correctly you can install the programme automatically.
N.B. Close all existing Office programmes before installation.
In order to correctly install the EndNote software, the downloaded image (DMG file) needs to be ‘mounted’ on your macOS machine, this enables your computer to access the embedded University of Manchester product key. Once mounted correctly you can install the programme automatically.
N.B. Close all existing Office programmes before installation.
Watch this short introduction video for an overview of the benefits of using EndNote.
Our specialist library support publication provide expert help, guidance and training across a range of specialist areas.
The referencing support section includes several elements to assist you with using the EndNote software.
If you are working within one Word document but have several sections (eg chapters) within it, EndNote gives you the option to create either:
To select a section bibliography style in EndNote:
In the style template there is a Sections option. Select this and then choose the section bibliography option you want to use. Save the changes and close the Style Manager.
You can then create sections within your Word document and EndNote will format your bibliography as specified.
You can find and download new or updated styles from the EndNote website at https://endnote.com/downloads/styles
These can be saved to your Styles folder (if you are using your own copy of EndNote on your own computer) or to a location (eg your P:\ drive) if you are working on the University network.
On a personal device download this style into your Styles folder within the EndNote programme folder.
The locations are:
For Windows (default):
C:\Program Files (x86)\EndNote 20\Styles
For Macintosh (default):
Macintosh HD>Applications>EndNote 20>Styles
Output styles determine how your citations and bibliography will be displayed in a Word document.
There are over 5000 output styles available in EndNote x5 and you can also edit styles or create new styles yourself using the Style Manager function in EndNote.
As creating new styles can be time-consuming, it is usually advisable to find a style that closely matches the one you need and make any changes to it accordingly.
To edit styles:
The Editing template screen will be displayed. This is grouped into four sections – Citations, Bibliography, Footnotes and Figures & Tables – along with some general options for handling anonymous works, page numbering, abbreviated journal titles and document sections.
The most common request at The University of Manchester is to edit the Harvard style so that authors’ names display in normal case rather than UPPER CASE.
The information in an EndNote library can be exported to a tab delimited file, which can then be imported into Excel. The first step in the process is going to be to make certain you have the latest version of the Tab Delimited style, available from our site here:
https://endnote.com/style_download/tab-delimited-export/
You may want to re-save this new Tab Delimited style with a slightly different name, to differentiate it from the current stock version.
The instructions for installing the style can be found here:
https://support.clarivate.com/Endnote/s/article/EndNote-Install-Additional-Output-Styles?language=en_US
Having installed the new Tab Delimited style, we can now safely export the information in a tab delimited format.
You should now have the data in Excel.
For more detailed support on this topic please visit EndNote support page:
You can share references in Word documents with other authors or retrieve EndNote references from a Word document where the original EndNote library has been lost using the Travelling Library function.
You can use EndNote to find the full-text articles for references in your EndNote library. To do this, you need to set EndNote up to connect to our e-journal subscriptions.
If you have been working on several Word documents using EndNote (such as chapters for your thesis) you will then need to bring them together to submit a final document.
You can merge separate chapters, each with their own EndNote library, into one master document with a single, cumulative bibliography at the end. To do this:
This will remove the bibliography at the end of each chapter and change the citations into unformatted text eg {Yamazaki, 1995 #154}
If you accidentally delete an EndNote library (mylibrary.enl) you can recover it from the corresponding Data folder (mylibrary.data).
The Data folder is created alongside the library and holds files such as PDFs and images that you attach to records.
The file should then appear as an EndNote library which can be opened and used.
You need to remove any EndNote code from your Word document before submitting it for journal publication. To do this, select the Convert Citations and Bibliography > Convert to Plain Text command in Word.
Note: Be aware that once you have done this in a document you cannot then reformat citations in the document using EndNote.
If you are using your own computer, you can save edited styles to the Style Folder.
On University networked PCs, you will not be able to save changes in the Style folder but can save them to your P:\ drive or a memory stick.
You will then need to change EndNote’s preferences to find the style you have created:
In Word, this style will now appear when you choose the edited style from the list of options available.
You can use EndNote to create footnotes in your Word document using Word’s own References tools.
The cursor should now be in place in the footnote section of the document.
From the EndNote toolbar in Word:
The appearance of the footnotes will depend on the referencing style you are using. The most commonly used output style for footnotes is the Chicago 15th style but you can choose any style to format your footnotes.
Note: To use the footnotes format as your footnote style option, you would need to create a template to display the fields you require in the “footnotes format”. If you do not select any fields to display, the footnotes in Word will appear blank.
For people who want to create a word count that does not include any EndNote citations or references this can be accomplished by creating your own EndNote style that omits citations and reference lists.
To create your own style
Now you can open up your document in word and change the style to 'Word Count Style' and all your citations and references will disappear. Conduct your word count and then revert the style to the one of your choosing.